New Features in Easylib 6.4a Cloud Version

Easylib is happy to announce that the following changes have been incorporated in the Easylib 6.4a product for Library Automaton.

  1. Barcode Printing – Ability to maintain a barcode queue and print barcodes when you have sufficient enough to print one full A4 size sheet of barcodes.
  2. Communication Module – Ability to send SMS and Email on the fly from the member list. New screens to see statistics of SMS and Email messages sent to students.
  3. OPAC – More options in OPAC for students to view digital library material by course, branch. eBook Type, department etc. This is in addition to search options already available.
  4. OPAC Zero Hits – Ability to see what your students are searching for not getting. Ability to reach them proactively to check whether they want the library to procure material they are searching for.
  5. API Module – Many more APIs to make it easy for you to integrate Easylib with other software for campus administration you may have already

In addition to this, there are many small enhancements and bug fixes are done where issues were seen.


Lets first go over basics of cataloguing before

You want to tell an imaginary story to your five year old son. He is all excited. You are munching in your mind what all to tell. You imagine the entire sequence of your story. The imagine the start, the middle portion, the end, events in the story and so on. You take a good an hour or two to imagine this story. Now this is referred to WORK in FRBR (Functional Requirements for Bibliographic Records). This is the creative portion of the process.

Now you go to bed with your son and patiently articulate the entire story to him. He is all excited about the story. You sing songs, you make him laugh and you bring your facial expressions to it. You bring life to your WORK. Now this is the second phase, i.e. EXPRESSION as per FRBR.

Your two year old daughter who is on the other side of the room wants to catch your attention and hear this story. So, you tailor your story to have more action and less of words. You connect with your work to her. This is the second form of EXPRESSION of your own WORK. Third day your neighbour’s son hears about the story from your son. He wants to hear it. But he does not understand your language. So you have to tell it in a different language. Now that is form of EXPRESSION for your WORK.

One week passed and you become a famous story teller. Someone comes with an audio casette recorder to record your story. They will record your whole story. Now your conceptual WORK which is EXPRESSED in sound has now MANIFESTED into an audio casette.

You become even more focus. A local school approaches you to give a written copy of the story for them to share it with students. You painstakingly write a manuscript out of that. A publisher comes and says you should apply for an ISBN for that story book. Now the whole imaginary now has MANIFESTED into a book form,

And that does not end. You MANIFEST your work into a video casette as well. You also come up a story book suitable for kids below 5 year old. You write a revised form for kids above ten years. You come with a comic kind of book. You even write that work into a drama that can be played.

Wow! Your one imaginary story has now manifested into so many forms. It is an audio casette, it is a video, it a textual story book, it is a graphical comic book, it is a drama type story book, it is now a poetic book. Your one work which you have expressed to your son originally has now manifested into over ten forms. Each is now identified by a different ISBN as appropriate.

Then finally you realize one copy is not enough. Various publishers, audio casette recorders, video recording studios get publishing rights on your work and publish them. Thousands of copies of your work are now available in various forms. A library wants to stock a few copies of each them. They give accession number to each ITEM.

This is the entire concept behind Functional Requirements for Bibliographic Records. As you can see above, an original work, which has been expressed for multiple audiences has manifested into different forms which are now stories as multiple items in the libraries.

Lets see how to catalogue these.

Now for your library, the last part is the easiest. You have given accession number to each book. How do you group them? In Easylib, we call the grouping as Title Number at the level of manifestation of the work expressed into different forms. Generally each has a separate ISBN number. Then what about those two higher levels, work and expression? They are both imaginary and not physically or electronically visible. You can only see and feel the work only when it has been expressed into a form that you can identify. So, we can leave it as is. However just to ensure we do not lose that information, we are now adding a new field by name work number to catalogue screen.

What about MARC 21?

When you want to share information with someone else, you want to ensure you share it in a format that everyone understands. It is like building your own car. You keep steering at the place where it should be. You follow ABC – Accelerator, Break and Clutch, in the same order right to left. You ensure that your tires use of the standard measurement of tyres. That way your car is universally adaptable. MARC is kind of the same. You agree on what to call a title as, author as and publisher as and so on. Thats why you have 100, 245, 900 and many more numbered items.

Now in Easylib screens, we have kept it all simple. You simply catalogue items using english like headings of the fields. We go ahead and convert them into MARC 21 numbers.

Thats about it. Go through Easylib catalogue and accession screen on how we have actually implemented it.

Easylib now offers plain English like search

Yes, now you can use OPAC interactively. For example, you can write as “Show me Physics books published in 2020 by Prism Publications written by Shivakumar”. The software will go and try to find items that match all four conditions. If it finds, it then displays them at the top. Next it displays that meet three conditions, them two and so on.

In addition, it also has exact search features too. If you do not want this type of search and instead want a precise search, no problem. Software has that screen too.

Call us for a demo today at 97422-04624 or 98457-45630 or write to

Multi Branch Operations

Easylib has improved its multi branch options of managing your library. It will make following things easier

  • Define multiple branches and assign home branches for staff, students and books
  • Manage your holding across branches
  • Stock verification by branch
  • Get stock verified and missing stock report by branch
  • Get cross branch transfer report easily

This feature is expected to help

  • University libraries – where it has multiple branches and need to track stock by branches where as still managing entire library as one unit
  • Public libraries – where in entire purchasing is under one umbrella, stock managed at different locations and then patrons have ability to borrow book at one place and return at another place

Already this is implemented at a few clients place and they are taking the benefit of this.

Moodle for Easylib

Easylib has now mastered the art of deploying and configuring Moodle application for offering online training classes.

The very first offering is Easylib online courses. Each course goes in depth related to the specific module. It is both available on a self learning as well as guided learning mode.

Call us to get access to Easylib Moodle.

We can also deploy and configure Moodle for your use.

Easylib Campus ERP

Easylib is very happy to update our Campus ERP software is getting into very good shape.

It offers end to end modules as below

  • Admissions
  • Student information
  • Staff information
  • Attendance
  • Time Table
  • Assignments
  • Examinations
  • Transformation
  • Fee collection
  • Custom website

and much more. Go ahead and call us to get a free trial.