Lets first go over basics of cataloguing before

You want to tell an imaginary story to your five year old son. He is all excited. You are munching in your mind what all to tell. You imagine the entire sequence of your story. The imagine the start, the middle portion, the end, events in the story and so on. You take a good an hour or two to imagine this story. Now this is referred to WORK in FRBR (Functional Requirements for Bibliographic Records). This is the creative portion of the process.

Now you go to bed with your son and patiently articulate the entire story to him. He is all excited about the story. You sing songs, you make him laugh and you bring your facial expressions to it. You bring life to your WORK. Now this is the second phase, i.e. EXPRESSION as per FRBR.

Your two year old daughter who is on the other side of the room wants to catch your attention and hear this story. So, you tailor your story to have more action and less of words. You connect with your work to her. This is the second form of EXPRESSION of your own WORK. Third day your neighbour’s son hears about the story from your son. He wants to hear it. But he does not understand your language. So you have to tell it in a different language. Now that is form of EXPRESSION for your WORK.

One week passed and you become a famous story teller. Someone comes with an audio casette recorder to record your story. They will record your whole story. Now your conceptual WORK which is EXPRESSED in sound has now MANIFESTED into an audio casette.

You become even more focus. A local school approaches you to give a written copy of the story for them to share it with students. You painstakingly write a manuscript out of that. A publisher comes and says you should apply for an ISBN for that story book. Now the whole imaginary now has MANIFESTED into a book form,

And that does not end. You MANIFEST your work into a video casette as well. You also come up a story book suitable for kids below 5 year old. You write a revised form for kids above ten years. You come with a comic kind of book. You even write that work into a drama that can be played.

Wow! Your one imaginary story has now manifested into so many forms. It is an audio casette, it is a video, it a textual story book, it is a graphical comic book, it is a drama type story book, it is now a poetic book. Your one work which you have expressed to your son originally has now manifested into over ten forms. Each is now identified by a different ISBN as appropriate.

Then finally you realize one copy is not enough. Various publishers, audio casette recorders, video recording studios get publishing rights on your work and publish them. Thousands of copies of your work are now available in various forms. A library wants to stock a few copies of each them. They give accession number to each ITEM.

This is the entire concept behind Functional Requirements for Bibliographic Records. As you can see above, an original work, which has been expressed for multiple audiences has manifested into different forms which are now stories as multiple items in the libraries.

Lets see how to catalogue these.

Now for your library, the last part is the easiest. You have given accession number to each book. How do you group them? In Easylib, we call the grouping as Title Number at the level of manifestation of the work expressed into different forms. Generally each has a separate ISBN number. Then what about those two higher levels, work and expression? They are both imaginary and not physically or electronically visible. You can only see and feel the work only when it has been expressed into a form that you can identify. So, we can leave it as is. However just to ensure we do not lose that information, we are now adding a new field by name work number to catalogue screen.

What about MARC 21?

When you want to share information with someone else, you want to ensure you share it in a format that everyone understands. It is like building your own car. You keep steering at the place where it should be. You follow ABC – Accelerator, Break and Clutch, in the same order right to left. You ensure that your tires use of the standard measurement of tyres. That way your car is universally adaptable. MARC is kind of the same. You agree on what to call a title as, author as and publisher as and so on. Thats why you have 100, 245, 900 and many more numbered items.

Now in Easylib screens, we have kept it all simple. You simply catalogue items using english like headings of the fields. We go ahead and convert them into MARC 21 numbers.

Thats about it. Go through Easylib catalogue and accession screen on how we have actually implemented it.

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Easylib now offers plain English like search

Yes, now you can use OPAC interactively. For example, you can write as “Show me Physics books published in 2020 by Prism Publications written by Shivakumar”. The software will go and try to find items that match all four conditions. If it finds, it then displays them at the top. Next it displays that meet three conditions, them two and so on.

In addition, it also has exact search features too. If you do not want this type of search and instead want a precise search, no problem. Software has that screen too.

Call us for a demo today at 97422-04624 or 98457-45630 or write to

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Multi Branch Operations

Easylib has improved its multi branch options of managing your library. It will make following things easier

  • Define multiple branches and assign home branches for staff, students and books
  • Manage your holding across branches
  • Stock verification by branch
  • Get stock verified and missing stock report by branch
  • Get cross branch transfer report easily

This feature is expected to help

  • University libraries – where it has multiple branches and need to track stock by branches where as still managing entire library as one unit
  • Public libraries – where in entire purchasing is under one umbrella, stock managed at different locations and then patrons have ability to borrow book at one place and return at another place

Already this is implemented at a few clients place and they are taking the benefit of this.

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Moodle for Easylib

Easylib has now mastered the art of deploying and configuring Moodle application for offering online training classes.

The very first offering is Easylib online courses. Each course goes in depth related to the specific module. It is both available on a self learning as well as guided learning mode.

Call us to get access to Easylib Moodle.

We can also deploy and configure Moodle for your use.

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Easylib Campus ERP

Easylib is very happy to update our Campus ERP software is getting into very good shape.

It offers end to end modules as below

  • Admissions
  • Student information
  • Staff information
  • Attendance
  • Time Table
  • Assignments
  • Examinations
  • Transformation
  • Fee collection
  • Custom website

and much more. Go ahead and call us to get a free trial.

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Easylib Updates March 31st 2020

We are happy to announce that during the time of this lockdown, Easylib team is working from home and following things are being done.

  • Fixing of bugs identified
  • Development of small enhancements
  • Design on major enhancements

Next release i.e. Easylib 6.4a R04 shall be released by April 30th.

All customers who have already upgraded to Easylib 6.2a will get complimentary upgrade for the modules. There shall be charges only for the new modules.

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What are the special features in Cataloguing module?

One page catalogue

You were earlier having one page accession register (book). Going from there, we have one page accession register with about 50 most used fields. And if you need more, you have the choice of doing cataloguing of all additional fields also. 

Direct Connection to Common Catalogue

Easylib comes with direct connection to common catalogue / union catalogue. You do not have to download the records in MARC and then import. It is pretty simple and straight forward. 

Link books to non books

You got CDs, Videos, Manuals, Thesis etc etc for a certain material in library. In Easylib, you can link all of them, so that user gets one unified view of collection in the library for the specific book he is looking for. 

Customizable Reports

Easylib comes with easy to build customizable reports. You build your search criteria, run the report, chose the fields you wish, order the way you want, chose the output format (excel, html, pdf),  chose the length of each, give your own title to the report and then get the report. Pretty powerful. 

Customizable Statistics

No need to take reports and then calculate numbers. Just like customizable reports, Easylib comes with customizable statistics. Again you chose your own selection criteria and then run statistics. Very powerful feature for your library. 

Stock Verification

Stock verification is part of any library. You can perform full stock verification either once a year or rack wise (also called cycle count in Inventory Management).  And then you get multiple reports and options to mark as separate category or withdraw them or get additional reports etc etc. And if you happen to find the book, you simply restore the same.

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